MTS Houston Annual Fundraising BBQ

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Hosted by:

Ashtead Technology
14825 NW Freeway, Suite 900
Houston, TX 77040
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Get ready for a spooky event of delicious BBQ, spine-chilling technology on display and wickedly good networking. The 2024 MTS Annual Fundraising BBQ will take place at Ashtead Technology on Thursday, October 24, 2024.

Ashtead Technology’s Gulf of Mexico headquarters - over 31,000 square feet of space plays host to market-leading electrical and mechanical workshops as well as a calibration laboratory.

Founded in 1985, Ashtead Technology are the underwater technology experts for the global offshore industry operating in more than 80 countries. Through three service lines – Survey & Robotics, Mechanical Solutions and Asset Integrity – Ashtead Technology supports the installation, IMR (inspection, maintenance & repair), and decommissioning of offshore energy infrastructure. 

Event Schedule

3:00 PM - Exhibitor Set up (Exhibitors arrive no later than 4:00PM)
4:00 PM - Registration & Food service for Exhibitors
5:00 PM - General Registration begins/Silent Auction is live
6:30 PM - Food Service begins for attendees
7:15 PM – MTS Announcements, including Scholarship Program, Costume Contest and Raffle Winners
7:30PM – Silent Auction ends

8:30 PM - Evening Concludes 

2024 MTS BBQ Committee

CO-CHAIR/Operations: Shannon Giagnorio, C.A. Richards ([email protected])
CO-CHAIR/Exhibits & Sponsorships: Desiree Reyes, LRQA ([email protected])
CO-CHAIR: Tamara Koenning, Ashtead Technology ([email protected])
CO-CHAIR: Alyse Devore, Ashtead Technology ([email protected]) 
BBQ COOK TEAM: Chuck Richard, C.A. Richards, a Sottomarine Company 
                               Reed Richards, Texas Drone Pilots
                               Terry Dailey, Paul Ropshaw
                               Brad Tinder, Worley
                               Cody Brown, C.A. Richards, a Sottomarine Company 
                               Cole Brown, C.A. Richards, a Sottomarine Company 
SILENT AUCTION: Taylor Brown, Imenco ([email protected])  
REGISTRATION: Candace Reuter-Acord, ROVOP ([email protected])  
SCHOLARSHIPS & STUDENT COORDINATION: Tamara Koenning, Ashtead Technology ([email protected]) 

New for 2024!

  • Participate in our Exhibitor Costume Contest – Dress your team up as your favorite spooky characters or scary movie theme. Get creative with it! Attendees will cast their vote for best team costume to win a spine-tingling prize!
  • Explore our Demo Sponsorship opportunity, where you can showcase your company’s underwater technology using a test tank provided by Ashtead Technology. Inquire for more details.
  • Sponsor a themed silent auction basket. Simply choose a theme and donation amount, and MTS will take care of the rest. We’ll create a customized basket on your company’s behalf, making it easy for you to contribute. 

Attendee Registration

Pre-registering for the event to assist the cook team in preparing an accurate headcount for food and beverages. Online registration will close on Wednesday, October 23, 2024, at 12pm CST. 

Registration includes BBQ meal, open bar access and the opportunity to bid on silent auction items.

  • Advanced Registration - $35 per person
  • On-site Registration - $50 per person
  • Student registration is FREE! 

All proceeds go toward the MTS Houston Chapter Student Scholarship Program. Let’s make the 2024 MTS BBQ a howling success!

OCTOBER 24 - REGISTRATION IS ONSITE ONLY

For questions about registration, please contact MTS Senior Director of Operations and Events Kristina Norman ([email protected])  

Silent Auction

We appreciate your commitment to supporting MTS scholarship programs. By donating an item or themed basket to the silent auction, your company will create more opportunities to raise funds. Each donating company will be recognized as silent auction donor.

WE NEED YOUR SUPPORT! Please consider making a donation – nothing is too BIG or small.

SILENT AUCTION ITEMS CAN INCLUDE:

  • Wine & Spirits
  • Entertainment packages
  • Gift certificates (sporting good stores, restaurants, hotel stays, etc.)
  • Themed Gift baskets
  • Jewelry
  • Sauna/Spa or wellness retreats
  • Fishing & hunting trips
  • Tools, electronics and more!

Themed Gift Basket Ideas 

For more information on how you can donate auction items to the 2024 silent auction or if you are interested in volunteering on this committee, please contact Taylor Brown ([email protected]). 

Exhibitor Opportunities

There will be exhibit space this year for over 75 exhibitors. Tables are allocated on a “first paid” basis. Exhibit space generally sells out fast, so please reserve your space now!

Exhibit Tabletop Options

  • $325 each – Exhibit Tables
  • $350 each – Premium tables (Prime locations and/or access to electrical outlets)

We would like to invite each exhibiting company to donate an item or themed basked to the silent auction. Your company will be recognized as an auction donor and your contribution will help provide more opportunities to raise money for student programs. Thank you for your generous support!

2024 EXHIBIT LAYOUT

See who's exhibiting in 2024

All exhibit tables are sold on a first come, first serve basis. For the latest exhibit layout or to secure a tabletop exhibit, email Desiree Reyes at [email protected] to check availability.

Exhibitor Guidelines
Each exhibitor is provided with a skirted six-foot tabletop exhibit. Exhibitors are allowed to bring their own company table cover. (Please do not expect a typical 10x10 booth space - this is a tabletop exhibit set up.)

  • Your Exhibit table payment includes ONE registration for an employee to staff the table. Additional registrations can be purchased through the general registration. 
  • Pull-Up banners are allowed. You are welcome to place anything you wish on your six-foot table if it does not interfere with your neighboring exhibitor in height or width. NOTHING is to be placed in front of or to the side of your table such as literature racks etc.
  • Electrical outlet access will be available for Premium exhibit options (for an additional $25). However, there will be limited tables with electrical access. These locations are on a first come, first served basis.
  • If you have requested electrical access for your table, please plan to bring a power cord.
  • There is no "wall space" for banners to be fixed or hung on the wall behind your table.
  • Chairs are NOT provided. There will be room behind each table for 1-2 attendees to stand and greet visitors. Space will be limited behind each table and under for storing your materials and a few boxes.
  • Shipping Materials: It is best if everyone brings their exhibit materials with them. However, if you need to send materials ahead of time contact, please contact Gregory Velazquez ([email protected]).

Tabletop Exhibit Examples

 

2024 Sponsorships

The MTS Annual BBQ is our biggest fundraising event of the year. All proceeds from this event will benefit student scholarship programs. For 2024, we have created new sponsorship opportunities to not only increase your company profile, but to enhance this year’s scholarship fund.

Sponsorship Levels
Platinum - $7500 – includes 5 registrations to the BBQ event
Gold - $5000 – includes 4 registrations to the BBQ event
Silver - $1500 - $2500 – includes 3 registrations to the BBQ event
Bronze - $250 - $1000 – includes 1-2 registrations to the BBQ event

In addition to specific event or promotional sponsorship benefits, all sponsors will receive:

  • Logo recognition on the MTS BBQ Event page
  • Logo recognition in social media sponsor posts
  • Logo recognition on the ‘Thank You’ signage at the event 
  • Logo recognition in the presentation loop displayed during the event

PLATINUM
BBQ Food Sponsor (Exclusive) - $7,500

GOLD
Entertainment Sponsor - $5,000
Audio/Visual Sponsor - $5,000

SILVER
Bar Sponsor (2 available) - $2,500
Photography/ Photo Booth - $1,500
Golf Cart Sponsor (Exclusive) - $1,500
Awards Sponsor (Exclusive) - $1,500

BRONZE
Registration/Wrist bands (Exclusive) - $1,000
In-Kind Sponsor (Multiple) - $250 to $1000
Silent Auction Basket Sponsor (Multiple) - $250 to $500

All sponsorships are on a first come, first serve basis. For full sponsorship details or to secure a sponsorship, email Desiree Reyes at [email protected] to check availability.

Thank you 2024 Event Sponsors

All sponsorships are on a first come, first serve basis. For full sponsorship details or to secure a sponsorship, email Desiree Reyes at [email protected] to check availability. 

Get Involved

The 2024 MTS BBQ is a fantastic opportunity to contribute to offshore and marine technologies while raising funds for student scholarships programs to invest in the next generation of offshore professionals. By participating, you’ll be investing in the next generation of offshore professionals.

Here’s how you can get involved:

  • Onsite Registration – help us check-in and manage onsite registrations during the event
  • Student Outreach – leverage your network, engage with students and invite them to participate in the event
  • Soliciting Auction Donations – solicit items for our silent auction
  • Event Setup/ Teardown – assist with organizing and/or dismantling the event
  • Volunteer support during the event 

Contact Shannon Giagnorio at [email protected] to express your volunteer interests.